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As part of our responsibility under the Money Laundering and Terrorist Financing Prevention Act (Wwft), Exterus complies with all applicable regulations designed to prevent the misuse of the financial system for criminal purposes. These obligations apply to our services as a tax adviser, payroll administrator, and/or payment service provider, in line with EU Directive 2015/849.
Before we can begin providing services, we are legally required to identify and verify the identity of our clients. In certain cases, we are also obligated to report unusual financial transactions to the Financial Intelligence Unit (FIU) Netherlands. Please note that we are not permitted to inform clients if such a report is made.
For Dutch legal entities, identification is typically based on an extract from the Trade Register or a notarial deed. For foreign legal entities, we require an extract from the trade register in the country of origin or other legally recognized identification documents. We must also verify the identity of individuals acting on behalf of the entity, including recording their full name and date of birth.
In many cases, we are also required to identify the Ultimate Beneficial Owner (UBO), the natural person who owns or controls more than 25% of the legal entity.
For natural persons, identification is based on a valid passport. If a client or UBO qualifies as a Politically Exposed Person (PEP), additional due diligence may be required.
These identification and verification steps are part of our broader client acceptance process, which includes creating a client risk profile and a clear understanding of the engagement with Exterus.
If you have any questions about how Exterus implements AML regulations, feel free to contact us at onboarding@exterus.nl.
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